Attach photos to any invoice or estimate — useful for documenting job site work, before/after shots, or product images. Photos you add are synced to MobileBiz cloud so they appear in your PDF documents.
What You'll Need
Before you start: This is a Plus feature with a free trial available. If you haven't subscribed yet, you can start your trial the first time you open the Photos tab on an invoice.
Steps
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Open an invoice or estimate from the Sales screen.
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Tap the Photos tab on the invoice. If this is your first time, you'll see an option to start your free trial — tap it to continue.
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Tap the add button (camera icon) to add a photo.
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Choose your source:
- Camera — take a new photo on the spot
- Gallery — pick an existing photo from your device
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Your photo appears as a thumbnail on the Photos tab. The photo is uploaded to MobileBiz cloud in the background.
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Generate or send the PDF — photos are included automatically once they've synced to cloud. You'll see a small cloud badge on each photo when it's ready.
Viewing and Managing Photos
- Tap a photo to view it full-screen. Pinch to zoom.
- Tap the edit icon on a photo to delete it or view details.
- Add multiple photos — repeat the add step for each one.
Good to Know
- You can attach up to 30 photos per invoice, estimate, or cash sale. This is separate from the PDF limit — only photos marked "Include in PDF" appear in the document, up to 10.
- Photos must finish syncing to cloud before they appear in your PDF. If a photo shows without a cloud badge, wait a moment and try generating the PDF again.
- If a photo couldn't sync (for example, due to a network issue), you'll see a warning when emailing the PDF. Retry once your connection is restored.
- Photos are linked to the specific invoice — they don't automatically appear on other transactions.
- All photos remain visible even if your Plus subscription ends. You just won't be able to add new ones without an active subscription.
For subscription details, see MobileBiz Pro Plus — What's Included.
Still stuck? Contact Support for help.